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- Further information - notes on confidentiality
Further information - Notes on confidentiality
The report is accessible only to you and the PIOVAN ETHICS COMMITTEE, without prejudice to various legal obligations. For more details, please refer to the "Procedure for Reporting Breaches", available on the website www.piovan.com. Through this platform you can send a report in a secure and confidential manner.
Confidential Reporting: a confidential report is a report in which the whistleblower is identifiable. Confidential reports involve the prior registration of the user and then, once the account is created, the user can send the report. It is possible to send a confidential report even without creating an account, by filling in the report form from the "Report without registration" section (if any) and indicating personal data at the end of the form. The Whistleblower's data are separated from the report, therefore, the confidential report is sent to the PIOVAN ETHICS COMMITTEE anonymously. Only the PIOVAN ETHICS COMMITTEE is able to associate the report with the Whistleblower's data and then view its identity.
Anonymous Reporting: anonymous reports are reports that do not allow the association of the report to the name of the Whistleblower as the data of the name of the Whistleblower does not exist. In this case, the Whistleblower is not required to register with the system and may send the report as an unregistered user in the "Report without registration" section, if any.
PIOVAN, considering the Protection Measures to safeguard the Whistleblower, encourages the so-called "nominative report" (i.e. with the entry of the data of the Whistleblower) in order to facilitate investigations and verify the substantiation of the facts.
The Anonymous Report, i.e. without elements that allow the author to be identified, will be managed, as far as possible, in compliance with the "Procedure for Reporting Breaches", available on the website www.piovan.com, or the Group guidelines on Whistleblowing, provided that it is sufficiently substantiated and able to bring out concrete facts and situations.
This platform guarantees the confidentiality and security of information: All content you enter, including your identity, is encrypted and can only be read by you and the PIOVAN ETHICS COMMITTEE.
Once the report has been sent, you can follow its progress and continue to communicate with the PIOVAN ETHICS COMMITTEE through the message area, associated with the report. Even in this case, all information is encrypted and protected by the platform. If you have indicated an e-mail address (or if you have registered), you will receive an e-mail notification, when the PIOVAN ETHICS COMMITTEE sends you a message. In any case, we recommend that you periodically access your report to verify the presence of any requests for clarification by the Officer. For greater confidentiality, we recommend not using a company e-mail address.
If you have indicated your name, or if you send the report as a registered user, your identity is also hidden from the PIOVAN ETHICS COMMITTEE, which in any case will have the right to view it should the latter deem it necessary. In this case, you will be informed by a notice within the report.
For greater confidentiality, we suggest you:
- not include personal data that could lead to your identity in the description of the reported event;
- do not use a company e-mail address for registration or to receive notifications from the system;
- do not send a report from your workstation.
